Executive Assistant
About the Executive Assistant
WeWork is currently seeking an Executive Assistant to support our General Manager for the North Europe Region territory (which currently includes Germany, Netherlands, Scandinavia, Switzerland, Austria and Belgium. You will be supporting the General Manager in all aspects of their daily needs including internal team communications, calendar management, travel coordination, expense reporting, territory leadership team support and special projects as needed.
Responsibilities:
- Organize and manage a complex calendar
- Assist with travel arrangements and monthly expense reporting
- Coordinate meeting preparation and compile and distribute thorough meeting notes with clear action items and owners
- Prepare and distribute weekly/monthly/quarterly reports and provide administrative support for all business review meetings
- Communicate with internal and external contacts to ensure that all projects are being executed on in a timely manner and at the GM’s standards
- Collaborate with HR team to ensure needs are met and internal Workday approval processes are being followed
- General assistance to the territory leadership team as needed
- Special projects as assigned
- Embody the mission and values of WeWork at all times
Competencies:
- Excellent time management and organizational skills
- Ability to thrive in a fast-paced environment, while multitasking and maintaining a strong eye for details
- Positive and proactive attitude
- Strong written and verbal communication skills
- Demonstrated problem-solving ability
- Solid interpersonal skills and a collaborative work style
- High level of professional maturity, integrity, and a solid work ethic
- Ability to maintain company confidentiality in all aspects of the position
- Knowledge and experience in organizational effectiveness and operations a plus
- Executive Assistant, Tri-State Experience & Requirements:
- BA / BS or equivalent in Business, Communications, Hospitality or another related degree
- Minimum 3+ years work experience in a related field or role
- Fluent in German and English