Operations Fit Out Manager
Pre Construction
To ensure the there is an accurate and efficient process and policy in place, to support the transition of a new build from the product team to the Facilities / Operations team.
You will be expected to work closely with the real estate team and landlords, reviewing the lease agreements for each building, ensuring all elements that can impact the operation of the building are in line with WeWork’s standard requirements.
Review the building lay out and design, highlighting any Operational risks. As part of the review should you identify any Operational or M&E design items not previously used, ensure they are researched and the required processes is in place to mitigate any associated risk.
Ensure the following design detail is reviewed / snagged at the earliest stage, covering the following items;
- Electrical supply and billing methodology
- Gas supply and billing methodology
- Water supply and billing methodology
- Fire alarm lay out and all associated relays
- Domestic water systems
- Lifts
- BMS
- HVAC
- F&B layout / functionality
- Access and Egress systems
- Back of house storage (cleaning and maintenance equipment , operational storage and F&B)
- Fabric specifications in high usage areas
- Rest room functionality
- Review of all potential service contracts
During Construction
You will be expected to keep track of each projects construction phase, and attend site at critical stages, to ensure all the operational elements of the facility are as per the requested specification.
At the appropriate phase of construction ensure all services providers walk the building, to review how they can provide the relevant level of support once open.
Where an asset may be site specific and no previous contract is in place, work closely with the Facilities team to ensure on date of opening a suitable contract is in place.
Review the required operational equipment and flag any opening risks or gaps associated with progress.
Ensure all operational related procedures and training, are being created implemented as and when the systems / areas are ready for hand over.
Post Construction
- Facilitate a building walk through with the DPM , Facility Manager & Community Manager reviewing all fixtures and fittings.
- Support the post construction review process and ensure all lessons are shared and taken onboard
- Audit that all O&M manuals are handed over, with Hard copies kept on site and Soft copies stored in the centralised folders.
Experience and Requirements
- 3 plus years coordinating experience in the facilities, construction or related industry
- A bachelor’s degree in an MEP engineering discipline is preferred.
- Broad knowledge of mechanical/electrical/life safety engineering infrastructure and coordination strategy.
- Experience in HVAC systems a plus.
- Excellent communication skills across multiple staffing levels
- Have a proven track record of project management with in a operational / construction environment
- Demonstrated ability to source vendors, equipment and materials
- The ability to build relationships and work cross functionally in a high paced environment
- Excellent computer skills
- Ideally have a Health & Safety qualification